Request for Proposals: Portable Restroom Services
2/20/2024
Purpose:
The City of Guyton (the “City”) is soliciting proposals from qualified entities to provide portable restrooms for city-sponsored events for the 2024 calendar year. The entity shall provide the necessary personnel for the set-up, maintenance, and dismantlement of the portable restrooms. The City requests three (3) — one men’s room and two women’s rooms — private half restroom units per event. The portable restrooms must be Americans with Disabilities Act (ADA) compliant.
Questions concerning this request should be directed to Fabian Mann, City Clerk, at Fabian.Mann@cityofguyton.com.
City-Sponsored Events:
The selected entity shall provide portable restroom services at the following events.
- Sale Along The Trail
04/20/24 | 8:00 AM-2:00 PM | Guyton Walking Trail, 310 Central Blvd., Guyton, GA 31312
07/27/24 | 8:00 AM-2:00 PM | Guyton Walking Trail, 310 Central Blvd., Guyton, GA 31312
10/19/24 | 8:00 AM-2:00 PM | Guyton Walking Trail, 310 Central Blvd., Guyton, GA 31312
12/07/24 | 8:00 AM-2:00 PM | Guyton Walking Trail, 310 Central Blvd., Guyton, GA 31312
Proposal Submittal & Requirements:
Sealed proposals must be received by the City no later than March 11, 2024, at 12:00 PM. The City assumes no responsibility for delays caused by any delivery service. Postmarks will not be accepted as proof of receipt. Failure to submit a proposal as required before the deadline may cause the proposal to be disqualified.
Proposal packages must include three (3) hard copies of the proposal. The proposal package must be clearly marked as “Portable Restroom Services.” A description of the entity’s familiarity with providing portable restroom services on a routine basis must be included in the proposal package. Entities must also prepare and submit a cost proposal for the provision of portable restroom services. Proposers should also provide a minimum of three (3) references from similar contracts. Additionally, since entities are required to maintain insurance coverage and list the City as an additional insured, an insurance certificate must also be included with the submitted proposal package. The proposal package must be mailed, couriered, or hand delivered to the City at the following address:
Attn: Fabian Mann, City Clerk
City of Guyton
310 Central Boulevard
Guyton, GA 31312
Selection Process:
Immediately following the closing of the request at 12:00 PM on March 11, 2024, the city clerk will publicly hold a bid opening at Guyton City Hall — 310 Central Boulevard, Guyton, GA 31312. Following the bid opening, the city manager will evaluate and rank each proposal submitted and make a recommendation to the Guyton City Council. The announcement of the selected proposal will take place at the Guyton City Council Meeting on March 12, 2024, at 7:00 PM at Guyton City Hall.
Cancellation of Invitation:
The solicitation of proposals may be cancelled, and any bid or proposal may be rejected in whole or in part at the City’s discretion with or without a showing of good cause. The City has the right to reject any or all bids if doing so is in the best interest of the City.